Important Messages for Graduating Students in 2025-26
25/09/2025
To: Graduating Students in 2025-26
Re: Important Messages for Graduating Students in 2025-26
Dear Students,
Students who are expected to graduate in 2025-26 MUST check their expected graduation term (EYG) at “Profile” > “My Academics” under CUSIS, and make sure that the record (i.e. “2025-26 Term 1” or “2025-26 Term 2”) correctly reflects the term in which you will be assessed for graduation.
For students whose EYG is 2025-26 Term 1, please take note of the following and take appropriate action(s), if necessary. For detailed information and the related application forms, please refer to “Important Information for Graduating Students in 1st term 2025-26” on the RES website.
Students whose EYG is 2025-26 Term 2 should follow the procedures timeline which will be announced in January 2026.
| 1. | Check Course Fulfillment for Graduation |
| Please select “Academic Progress” > “My Academic Requirements” under CUSIS to run the “Academic Advisement Report” to check if you have any outstanding requirements for graduation. Except for some major/minor programmes with specific requirements (please refer to the list of programmes under “Important Information for Graduating Students in 1st term 2025-26” of RES website), the report generated by CUSIS may serve as a general reference whether a student has fulfilled all the requirements for graduation. Students should always refer to the updated study schemes of individual programmes and the relevant regulations applicable to their studies which are available at the Undergraduate Student Handbook in checking their graduation fulfillment. | |
| After the graduation check on course fulfillment for students graduating in 1st term 2025-26 is performed, students with unfulfilled requirements will receive an email notification from RES around early December 2025 stating the outstanding graduation requirements. Students who fail to declare the concentration/stream required by their major programme by the specified deadline (see point 3 below) will also receive the above notification. | |
| 2. | Application Form for Change of Expected Graduation Term |
| Deadline for form submission: 31 December 2025 | |
| Students who cannot fulfill all graduation requirements on time should complete the form “Application for Change of Expected Graduation Term” available on RES website and submit it by the above deadline to apply for change of expected graduation term. | |
| 3. | Declare Concentration/Stream |
| Application period: 2 – 24 October 2025 | |
| According to the study schemes, some major programmes offer optional/compulsory concentrations/streams. Approved concentration(s)/stream(s) will be recorded on students’ academic transcripts. Students should check their major study scheme and refer to the document “Declaration/Change of Concentration(s)/Stream(s)” on RES website and take actions, as appropriate. Late applications will NOT be accepted. | |
| 4. | Declare/Check fulfillment of Minor Programme |
| Application deadline under CUSIS: 31 December 2025 | |
| Please check the course fulfillment for the minor programme(s) (if already declared) using the “Academic Advisement Report” under CUSIS. If it is necessary to make changes, e.g. drop minor or add new minor, please apply under CUSIS using “Program-Related Change Application” by the above deadline. For details, please refer to the document “Declaration/Change of Minor(s) (2025-26)” on RES website. | |
| 5. | Course Substitution and Course Exemption |
| Deadline for form submission: 5 December 2025 | |
| Students should follow the study schemes specified in the Undergraduate Student Handbook for fulfillment of graduation requirements. However, under special circumstances as listed below, students should complete and submit the relevant application form (which can be downloaded from RES homepage) for approval by the relevant departments so that RES can update their fulfillment of graduation requirements under CUSIS. | |
| a. Course Substitution: For students who cannot take the specified course stated in the major/minor study scheme and need to use another relevant course to substitute for that course, they should complete the form “Application for Course Substitution of Major/ Minor Course” to seek approval from the relevant departments. | |
| b. Course Exemption of Required Course(s): For students who have been approved for course (but not unit) exemption for a required major/minor course, they should complete the form “Application for using Other Course to Fulfil Required Major/Minor Unit Requirement” to seek approval from the relevant departments to make up for the required units specified in the study scheme. | |
| 6. | Check Major GPA and Major Upper GPA |
| Students can also check their updated Major GPA and Major Upper GPA in the “Academic Advisement Report” under CUSIS after the release of 1st term academic results. Please refer to Regulations relating to graduation under the Undergraduate Student Handbook in checking graduation requirements. | |
| Please be reminded that the “Academic Advisement Report” generated by CUSIS only serves as a general reference. System logic on checking fulfillment or other technical issues may affect the accuracy of the report. Besides, course exemptions or requirements stipulated for individual students (e.g. some students are given permission by departments to fulfill one required course by another course) may also affect the results. Therefore, the results of graduation assessment performed by the University shall be regarded as FINAL. | |
| 7. | Check Your Personal Information under CUSIS |
| Please be reminded to check carefully your registered name in BOTH Chinese and English under CUSIS (select “Profile” > “Personal Detail”) to ensure that your name can be correctly printed on your academic transcript, letter certifying completion of studies and the degree certificate. |
If you have any questions, please contact RES.
With best regards,
Registration and Examinations Section
25 September 2025
